• Executive Assistant

    Alkar Human Resources
    Job Description

    A local client in Solano County is looking to hire an Executive Administrative Assistant! 

    Executive Administrative Assistant Job Purpose: Enhances executive's effectiveness by providing information management support; representing the executive to others.

    Executive Administrative Assistant Job Duties:

    • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
    • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
    • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
    • Answering or directing inquiries via phone or emails.
    • Maintains customer confidence and protects operations by keeping information confidential.
    • Completes projects by assigning work to clerical staff; following up on results.
    • Prepares reports by collecting and analyzing information.
    • Secures information by completing data base backups.
    • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
    • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
    • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
    • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
    • Contributes to team effort by accomplishing related results as needed.
    • MS Office:  Word, Excel, Powerpoint Skills
    Contact Information
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